Introduction
Welcome to the Solvian Holding website. Your privacy and the security of your personal data are of utmost importance to us. This document provides detailed information on the personal data we collect, how it is processed, and the measures we have taken to protect it.
1. Data Controller Identity and Contact Details
The data controller for your personal data is Solvian Holding OÜ, based in Estonia. For any inquiries, requests, or to exercise your rights under this policy, please contact us at info@solvian-holding.com.
2. Collection and Processing of Personal Data
We only collect personal data when you voluntarily provide it to us through our online forms, registrations, newsletter subscriptions, or during business communications. Such data may include your first name, last name, email address, phone number, home or business address, and other contact information.
3. Purposes of Data Processing
We use your data for the following purposes:
- Providing and improving our services and the information you request,
- Communicating with you regarding changes, updates, or in response to your inquiries,
- Maintaining records of business relationships and fulfilling contractual obligations,
- Conducting marketing activities, if you have provided consent,
- Ensuring the security and proper functioning of our website and IT systems.
4. Legal Basis for Data Processing
The processing of personal data is based on the following legal grounds:
- The voluntary consent of the data subject, for example upon registration or newsletter subscription,
- Performance of a contract to which you are a party or in preparation thereof,
- The legitimate interests of the controller, provided that these do not override your rights and freedoms,
- Legal obligations, such as reporting data to public authorities.
5. Sharing Data with Third Parties
We may share your personal data with:
- Our partners and suppliers who assist us in providing services,
- Subcontractors providing IT, payment, marketing, or other services,
- Public institutions and government authorities, if required by law.
We always ensure that any third parties to whom we transfer your data adhere to strict data protection standards.
6. Data Security
The security of your personal data is our priority. We employ modern technical and organizational measures to prevent unauthorized access, loss, or disclosure of data. These measures include:
- Data encryption during transmission (e.g., using the HTTPS protocol),
- Regular updates of our software systems and security protocols,
- Internal policies and employee training regarding the handling of personal data,
- Restricted access to personal data only for authorized employees.
7. Cookies and Tracking Technologies
Our website uses cookies and other tracking technologies to enhance functionality, analyze traffic, and provide personalized content. Detailed information about our use of cookies can be found in our cookies policy.
8. Data Retention Period
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable law. Once that period has expired, the data will be securely deleted or anonymized.
9. Rights of the Data Subject
In accordance with applicable law, as a data subject, you have the following rights:
- Right to access: You may request confirmation of whether we process your data and, if so, access it.
- Right to rectification: You may request the correction of inaccurate or incomplete data.
- Right to erasure: In certain circumstances, you may request the deletion of your personal data (the "right to be forgotten").
- Right to restrict processing: You may request the restriction of processing your data under specified conditions.
- Right to data portability: You have the right to receive the data we process in a structured, commonly used, and machine-readable format or request that it be transferred to another controller.
- Right to object: You have the right to object to the processing of your data, especially if it is used for direct marketing purposes.
10. Changes to the Privacy Policy
This Privacy Policy may be updated periodically to reflect changes in legislation or our practices. The current version will always be available on our website. We recommend that you review this page regularly to stay informed of any changes.
11. Contact and Additional Information
If you have any questions regarding the processing of your personal data, wish to access it, or would like to exercise your rights, please do not hesitate to contact us.
Solvian Holding OÜ
Estonia
Email: info@solvian-holding.com
Last updated: 2025